NASA SEWP V | Solutions to Enterprise-Wide Procurement:
The National Aeronautics and Space Administration (NASA) Solutions for Enterprise-Wide Procurement V (SEWP V) Government-Wide Acquisition Contract (GWAC) provides for flexible procurement for all federal agencies across many Information Technology market segments. SEWP V allows for customers to work with industry on leading edge technology solutions in support of their missions.
The NASA SEWP V provides the latest in innovative Information Technology (IT) products and services for all Federal Agencies and their approved contractors. The statutory authority allowing usage of the SEWP contracts by the entire Federal Government is NASA’s designation as an Executive Agent by OMB based on the Information Technology Management Reform Act (ITMRA) of 1996, now the Clinger Cohen Act.
SEWP consists of over 140 pre-competed Prime Contract Holders, including more than 110 small businesses. SEWP contracts offer a vast selection and wide range of commercial advanced technology, including, desktops and servers, IT peripherals, network equipment, storage systems, security tools, software products, cloud based services, telecommunication, Health IT, video conferencing systems and other IT and Audio-Visual products along with product based services such as installation, maintenance and other services related to in-scope products to all Federal Agencies (including Department of Defense) and their approved support service contractors.
NASA is currently on the 5th iteration of the SEWP contract. Awards for the current SEWP V contract were made in May of 2015, and the duration of the contract will run from May 1, 2015 to April 30, 2025.
The scope of the NASA SEWP V GWAC covers a broad range of IT solutions to include access to an array of focused Information and Communication Technology (ICT) and Audio Visual (AV) products and solutions, including hardware, software, maintenance, warranty, product-based engineering, installation and implementation services, and product training.
SEWP is a multi-award contract with well over 100 contract holders. As with all GWACs, SEWP operates according to FAR Part 16.505(b). Unless an exception exists, fair opportunity must be provided to all the contract holders within a given contract group. There are five groups under the NASA SEWP V contract:
A. Group A (full and open and consists primarily of large and small OEM’s/manufacturers)
B. Group B (1) (set aside for HUBZones)
C. Group B (2) (set aside for Service-Disabled Veteran-Owned Small Businesses)
D. Group C (set aside for Small Businesses)
E. Group D (full and open and consists of both small and large businesses)
PURCHASING THROUGH SEWP:
The SEWP Quote Request Tool (QRT) provides an easy way for the government to submit RFQs, RFIs, and more while following the the FAR fair opportunity rules. Government buyers can obtain quotes that must pass a thorough review by the SEWP team for contract compliance via the CLIN list which must be uploaded and must match what the contract holder has on contract from a part number and pricing perspective and, also, is compared against similar part numbers on other contract holder contracts. Contract holders are unable, at a system level, to respond to any quote request from a buyer without first having the SEWP Program Office approve the addition of the items for that quote to its contract. For additional information on ordering please reference the VTP Ordering Guide at http://www.thevtp.com/wp-content/uploads/2019/08/SEWP-VTP-Ordering-Guide.pdf.
SURCHARGE: Presently, the SEWP fee is .36% of the total dollar value of the award. As of October 1, 2020, the SEWP surcharge for all orders is 0.34%. The fee is included in the price of all products and is not separately listed on quotes. It is the contract holder’s responsibility to remit the fee from the revenue collected from its customers.
WHO CAN USE SEWP? The SEWP contracts are for use by NASA, all Federal agencies and approved federal agency support service contractors. Contracting officers considering authorizing support service contractors should review the policy at FAR 51.101, and any agency specific guidance or policy, to make the appropriate determination and written finding which supports issuance of the authorization, as required by FAR 51.102 and FAR 51.107. (For NASA contracting officers, additional guidance is provided in the NASA Far Supplement at Subpart 1851.) Approved support service contractors must comply with the requirements at FAR 51.103.
To authorize a contractor to purchase from the SEWP contracts, the authorizing contracting officer should send a copy of the authorization letter to the SEWP Program Management Office (PMO) containing all of the following information:
Authorizing Agency Name, Contracting Officer (CO) Name, Mailing Address, Phone/FAX number and the contractor corporate name, division, and address.
- Contract number and period of performance
- A statement that the contractor is authorized to purchase from SEWP contracts in support of the above contract.
- The CO’s/KO’s signature and date signed.
The letter should be sent in advance of or with the first order via fax, e-mail or Ground Mail. firstname.lastname@example.org
SEWP Program Management Office (PMO)
10210 Greenbelt Road
Lanham, MD 20706
DETAILED REPORTING: The SEWP Program Management Office provides detailed utilization reporting to government CIOs which is a tremendous benefit in helping them meet the requirements of the Federal Information Technology Acquisition Reform Act (FITARA).
CONTRACTUAL AUTHORITY: The authority for the SEWP contracts is from the Office of Management and Budget (OMB) , pursuant to Section 5112(e) of the Information Technology Management Reform Act (“Clinger-Cohen Act”), 40 U.S.C. 1412(e), which authorizes the Director of OMB to designate one or more heads of executive agencies as executive agents for government-wide acquisitions contracts for IT.
There is a requirement that all SEWP Delivery Orders be routed through the NASA SEWP Program Management Office (PMO) to insure all ordering information is complete, accurate, and in scope with the applicable contract. However, NASA does not issue orders for other agencies under the SEWP contracts, and other agencies do not send funds to NASA. Each SEWP Delivery Order is funded and issued to the SEWP contract holder by a Contracting Officer at the ordering agency.
FAIR OPPORTUNITY WHEN USING SEWP CONTRACTS: SEWP V is composed of 202 Indefinite Delivery Indefinite Quantity (IDIQ) contracts to 148 prime contract holders, both manufacturers and resellers of IT equipment. The contracts were awarded in 5 contract Groups as detailed earlier. Since all awards were multi-award contracts, Fair Opportunity (refer to FAR 16.505(b)) must be given to all contractors in one or more Groups.
The SEWP website provides the only SEWP-recommended tools for manufacturer searches (Quick RFI Tool) and for solicitation releases (e.g. Request for Information/Request for Quotes (RFI/RFQ)) via the SEWP Quote Request Tool (QRT) which is a powerful tool for federal buyers looking to sort through vetted contractors with a software tool that allows for filtering across various set-asides, authorizations from Original Equipment Manufacturers (OEMs), and capabilities. These unique tools allow customers to filter across multiple categories of suppliers for goods and services relevant to their specific mission at actively-monitored prices and in accordance with carefully supervised performance metrics which are publicly available at https://sewp.nasa.gov/sewp5public/chperformance.
NNG15SD43B (Group B_SDVOSB)
NNG15SD69B (Group C)
GWAC (Government-wide Acquisition Contract)
CONTRACT ISSUE DATE:
May 1, 2015
April 30, 2025